Never file a receipt by hand again
Reading receipts with a vision model, categorising the spend and filing it straight to your accounting tool.
Receipts are the purest form of busywork: tiny, constant, and completely rule-based. A photo or a PDF arrives, someone reads five fields off it, types them into accounting software, and attaches the file. Multiply by every coffee, subscription and flight, and it's hours a month — or a shoebox of guilt at tax time.
The workflow
- Capture from anywhere. Forward an email, snap a photo into a shared folder, or let the workflow watch the inbox where receipts already land.
- A vision model reads it. Vendor, date, amount, tax, currency, line items — extracted reliably even from crumpled thermal-paper photos.
- The spend is categorised using your chart of accounts and your history. Recurring vendors get remembered; unclear cases get flagged, not guessed.
- Filed, attached, matched. The expense lands in QuickBooks or Xero with the receipt attached, matched against the card transaction when one exists.
Why this beats receipt-scanning apps
Apps still make you do the workflow: open the app, scan, review, export. This runs without you, on channels you already use, mapped to your categories and your accountant's rules. It's a small automation — which is exactly why it's a great first one: cheap to run, zero risk, and the payoff is visible on day one. It sits in our everyday automation collection alongside inbox triage and meeting notes.